Cheltenham Triathlon Club
For experienced and aspiring triathletes

Constitution

CHELTENHAM TRIATHLON CLUB

  1. Name

    The club will be called CHELTENHAM TRIATHLON CLUB and will be affiliated to the BRITISH TRIATHLON ASSOCIATION
  2. Aims and objectives

    The aims and objectives of the club will be:
    • To offer coaching and competitive opportunities in TRIATHLON
    • To promote the club within the local community and TRIATHLON
    • To promote the enjoyment and participation of its Members in TRIATHLON events and enter events as a Club
  3. Membership

    Membership should consist of officers and members of the club. All members will be subject to the regulations of the constitution and by joining the club will be deemed to accept these regulations and codes of conduct that the club has adopted. Members will be enrolled in one of the following categories:
    • Full member
    • Family member
  4. Membership fees

    Membership fees will be set annually and agreed by the Executive/ Management Committee and presented to the Annual General Meeting. Fees will be paid annually.
  5. Officers of the club

    The officers of the club will be:
    • Chair
    • Deputy Chair
    • Honorary Secretary
    • Treasurer
    • Team Captains, one lady and one gentleman
    • Welfare Officer
    • Publicity Officer
    Officers will be elected annually at the Annual General Meeting. All officers will retire each year but will be eligible for re-election.
  6. Committee

    The club will be managed through the Management Committee consisting of: Chair, Deputy Chair, Honorary Secretary, Treasurer and the two Team Captains. Only these posts will have the right to vote at meetings of the Management Committee. The Management Committee will be convened by the Secretary of the club and held no less than 3 per year. The quorum required for business to be agreed at Management Committee meetings will be: 3 The Management Committee will be responsible for adopting new policy, codes of conduct and rules that affect the organisation of the club. The Management Committee will have powers to appoint sub-committees as necessary and appoint advisers to the Management Committee as necessary to fulfil its business. The Management Committee will be responsible for disciplinary hearings of members who infringe the club codes of conduct/ rules/ constitution. The Management Committee will be responsible for taking any action of suspension or discipline following such hearings.
  7. Finance

    All club monies will be banked in an account held in the name of the club. The Club Treasurer will be responsible for the finances of the club. The financial year of the club will end on December 31st. A statement of annual accounts will be presented by the Treasurer at the Annual General Meeting. Any cheques drawn against club funds should hold two signatures.
  8. Annual General Meetings

    Notice of the Annual General Meeting (AGM) will be given by the Club Secretary. Not less than 7 clear days’ notice to be given to all members. The AGM will receive a report from officers of the Management Committee and a statement of the accounts. Nominations for officers of the Management Committee will be sent to the Secretary not less than 1 day prior to the AGM. Election of officers is to take place at the AGM. All members have the right to vote at the AGM. The quorum for AGMs will be 10% of membership. The Management Committee has the right to call Extraordinary General Meetings (EGMs) outside the AGM. Procedures for EGMs will be the same as for the AGM. The quorum for EGMs is 25% of membership.
  9. Discipline and appeals

    All complaints regarding the behaviour of members should be submitted in writing to the Secretary. The Management Committee will meet to hear complaints within 28 days of a complaint being lodged. The committee has the power to take appropriate disciplinary action including the termination of membership. The outcome of a disciplinary hearing should be notified in writing to the person who lodged the complaint and the member against whom the complaint was made within 14 days of the hearing. There will be the right of appeal to the Management Committee following disciplinary action being announced. The committee should consider the appeal within 28 days of the Secretary receiving the appeal.
  10. Dissolution

    A resolution to dissolve the club can only be passed at an AGM or EGM through a majority vote of the membership. In the event of dissolution, any assets of the club that remain will become the property of BRITISH TRIATHLON ASSOCIATION.
  11. Amendments to the constitution

    The constitution will only be changed through agreement by majority vote at an AGM or EGM.
  12. Declaration

    CHELTENHAM TRIATHLON CLUB hereby adopts and accepts this constitution as a current operating guide regulating the actions of members.

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